Election Schedule 2013

1 The Secretary General shall display election schedule on the notice board of SAP Website and submit a copy to the D G T O 15th July 2013
2 The members concerns of the SAP desiring to change their representative shall intimate changers regarding name of representative to the Secretary General along with necessary proof 16th July 2013
3 The Secretary General shall display the provisional list of all members eligible to vote along with their National Tax Registration Number, Sale Tax Registration if applicable, the name and national identity card number of their representative at notice board and website of the SAP 20th July 2013
4 The member who have any objection to the entries/changes in the list of voters shall send their objection in writing to the Secretary General 27th July 2013
5 The Secretary General will intimate action on the objection or changes sent by members 1st August 2013
6 Any members aggrieved by the decision of the Secretary General, taken in the preceding clause may make a representation to election commission 5th August 2013
7 The commission will decide the representation 7th August 2013
8 Any person aggrieved by the decision of the commission or where commission fails to decide the representation within the stipulated time mentioned in the preceding clause may appeal to the Director General DGTO and decision of the Director General DGTO in this regard shall be final 13th August 2013
9 Director General will decide the appeal. 22nd August 2013
10 The final list of the voters shall be displayed at notice board and at website of the SAP and shall also be submitted to the D G T O 24th August 2013
11 Any person who is eligible to contest the election for the vacant posts of the Member Executive Committee shall send his nomination papers duly proposed, seconded by a duly registered voter and signed by the candidate to the Secretary General on the prescribed form in accordance with the Articles of the Association or Rule of the SAP. 27th August 2013
12 The Secretary General shall provide a copy of final list of voters to each contesting candidate. Except the candidate of the women seats, as their electoral college is Executive Committee. 28th August 2013
13 Scrutiny of the nomination papers and letter of authority by the commission 28th August 2013
14 Circulation by the Secretary General of the list of nominees whose papers have been declared availed and the forms of withdrawal to the said nominees. 29th August 2013
15 Last date for withdrawal of nomination 6th Sep 2013
16 The objection if any, to the nomination of candidates can be failed to the election Commission. Provided that the candidate for a particular seat will file objections for the candidate of the same seat and for the same class. 6th Sep 2013
17 The election commission will decide the objections filed under the preceding clause, This clause ipso facto applies to the nominees of the women seats. 9th Sep 2013
18 Any candidate aggrieved by the decision of the election Commission taken under the preceding clause where the commission fails to decide within the time stipulated in the preceding clause may file an appeal to the Director General DGTO. 16th Sep 2013
19 The Director General Trade Organisations shall decide the appeal preferred under the preceding clause. 17th Sep 2013
20 The Secretary General will receive the withdrawal forms from the nominees completed by the nominees who want to withdraw from the Election. 18th Sep 2013
21 The Commission will issue final list of candidates. 21st Sep 2013
22 The polling at the registered office of the SAP for Corporate/Associate Members. 23rd Sep 2013

Counting of votes shall take place immediately after the polling hours under the supervision of the Election Commission in the presence of the polling agents of the Candidates, if any, at the designated site.

23 The Election Commission shall declare provisional results. 23rd Sep 2013
24 Any person elected, as member of EC shall send his nomination for election as an office bearer (Chairman, Senior Vice Chairman and Vice Chairman) duly proposed and seconded by an elected EC member and signed by the candidate to the Election Commission. 24th Sep 2013
25 Scrutiny of the nomination papers for the election of office bearers (Chairman, Senior Vice Chairman and Vice Chairman) by the Commission 25th Sep 2013
26 Polling for the election of office bearers (Chairman, Senior Vice Chairman and Vice Chairman). 26th Sep 2013
27 The announcement of election results shall be made in General Meeting of the SAP called for this purpose. 27th Sep 2013

EXPLANATION:

  1. For the purpose of this schedule “Day” means working hours of the SAP on that day unless otherwise stated.
  2. If any day on which an activity scheduled to be performed under the election schedule falls on a holiday, such act shall be performed on the day next following the holiday(s)
  3. If for any reason any candidate does not receive any of the communication of the Secretary General in connection with the election, the election proceedings shall not be invalidated on that score.
  4. Any activity in connection with the election scheduled will be performed within official working hours.

NOTE:

  1. “Polling hours” will be the working hours (9.00 a.m. to 5.00 p.m.) of the SAP at that day with one hour break.
  2. Election Commission reserves the rights to change polling hours due to any circumstances.
  3. The gap between 8th August to 12th August 2013 has been kept provisionally for tentative Eid holidays.
  4. In case any unforeseen event takes place in the country during the election schedule dates, the event of that particular day will be considered/ entertained on next working day.